Overview
We are seeking a detail oriented and reliable individual to manage creditors, process invoices, coordinate stock purchasing, maintain accurate stock control, and oversee receiving procedures. This role is essential to ensuring smooth financial operations and efficient inventory management.
Key Responsibilities
1. Creditors & Invoice Processing
• Capture supplier invoices accurately and timeously.
• Match invoices to purchase orders and delivery notes.
• Reconcile supplier statements monthly and resolve discrepancies.
• Prepare payment batches and ensure all supporting documents are complete.
• Maintain updated supplier accounts and assist with queries.
2. Buying of Stock
• Create and issue purchase orders based on stock requirements.
• Liaise with suppliers regarding pricing, availability, and delivery timelines.
• Monitor stock levels and reorder to maintain optimal inventory.
• Negotiate pricing and terms where applicable.
3. Stock Control
• Maintain accurate stock records in the system.
• Conduct regular stock counts and investigate variances.
• Monitor slow moving, damaged, or expired stock and report accordingly.
• Ensure stock is stored correctly and securely.
4. Receiving
• Receive incoming stock and verify quantities and quality against delivery notes.
• Capture received goods into the system promptly.
• Report shortages, damages, or incorrect deliveries to suppliers.
• Ensure proper documentation and filing of all receiving records.
Requirements
• Proven experience in creditors, stock control, or a similar role.
• Strong numerical and administrative skills.
• Proficiency in MS Office and inventory/ERP systems.
• Excellent attention to detail and accuracy.
• Strong communication and supplier relationship skills.
• Ability to work under pressure and meet deadlines.